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MahastarMedical Billing LLC

Medical Billing & Revenue Cycle Management

Medical billing that gets your practice paid in full, on time

Mahastar Medical Billing LLC manages billing, coding, denials and credentialing for healthcare providers across the United States — so your revenue keeps moving while you focus on patients.

  • Claims scrubbed before submission
  • Every denial worked and appealed
  • We work in the software you already use
  • Transparent percentage-of-collections pricing
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Talk to a billing specialist

Please do not include patient health information in this form.

50

States served

20+

Specialties supported

24 hrs

Response time

$0

Setup fee

BAA signed before any PHI access
HIPAA-trained staff
Access limited to your account team
20+ specialties supported
How we protect patient data →

What we do

Medical billing services, end to end

Take the whole revenue cycle or just the part that is costing you the most. Each service stands on its own, and they work better together.

The whole cycle

Revenue Cycle Management

One team accountable for the entire revenue cycle.

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  • Eligibility and benefits verification

    Coverage checked before the visit so surprises do not become write-offs.

  • Prior authorization support

    Tracking and follow-up on authorizations that services depend on.

  • Full billing and collections

    Everything from charge entry through patient balance follow-up.

  • Reporting and KPIs

    Days in A/R, clean claim rate, denial rate and collections trends, reviewed with you.

Medical Billing

End-to-end claim preparation, submission and follow-up for every payer you work with.

  • Charge entry and claim scrubbing
  • Electronic submission
  • Payment posting
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Medical Coding

ICD-10, CPT and HCPCS coding reviewed for accuracy, specificity and compliance.

  • ICD-10, CPT and HCPCS
  • Modifier review
  • Documentation feedback
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Denial Management

Every denial worked, appealed where justified and traced back to its cause.

  • Denial triage
  • Appeals with documentation
  • Root-cause tracking
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A/R Recovery

Structured follow-up on aging claims to bring down days in accounts receivable.

  • Aging analysis
  • Prioritised follow-up
  • Documented payer contact
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Provider Credentialing

Payer enrollment and credentialing handled from application through approval.

  • Payer enrollment
  • CAQH management
  • Revalidation tracking
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Practice Audit

A review of your current billing to find where revenue is being lost.

  • Claim sample review
  • Denial pattern analysis
  • A/R aging review
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Why Mahastar

A billing partner that answers the phone

Most practices do not leave their billing company over a spreadsheet. They leave because nobody picks up, claims sit untouched, and nobody can explain where the money went.

We are built around the opposite: a named account manager, a documented follow-up cadence on every claim, and a monthly report written in plain language rather than payer jargon.

More about how we work
Physician reviewing billing reports on a laptop in his office

Dedicated account manager

One named contact who knows your practice, your payers and your history, rather than a ticket queue.

Transparent, percentage-based pricing

A single percentage of what we actually collect. No setup fees, no per-claim charges, no annual minimum.

We work in your software

We use the practice management system and clearinghouse you already have. No migration required.

A signed BAA before we start

We sign your business associate agreement before we are given access to any patient data. Our staff are HIPAA-trained and access is limited to the people assigned to your account.

Reporting you can actually read

A monthly report in plain language: what was billed, what was collected, what was denied and what we are doing about it.

You keep your data

Your records remain yours. If the relationship ends, you leave with everything.

How it works

From first call to steady cash flow

Onboarding is deliberately short. Most practices are live within one to two weeks.

  1. Step 1

    Before you commit

    Free consultation

    We look at your current billing, your denial patterns and your A/R, and tell you what we find.

    • A review of your denial patterns and aged A/R
    • A firm quote once we know your specialty and volume
    • No setup fee and no obligation to continue
  2. Step 2

    Week 1 – 2

    Onboarding

    Access, payer enrollments and workflows set up with your team, typically over one to two weeks.

    • Your BAA signed before we are given access to patient data
    • Access inside the system and clearinghouse you already use
    • A submission schedule agreed with your front desk
  3. Step 3

    Ongoing, every week

    Billing and follow-up

    Claims go out, payments are posted, denials are appealed and aged claims are worked.

    • Claims scrubbed against payer rules before they leave
    • ERA and EOB posting reconciled against your ledger
    • A documented follow-up cadence on anything unpaid
  4. Step 4

    Every month

    Reporting and review

    A monthly report and a standing call to review performance and adjust.

    • Billed, collected, denied and appealed, in plain language
    • A standing call with your named account manager
    • Your records stay yours, whatever happens next
  • No setup fee
  • BAA signed before access
  • We work in your software
  • Live in one to two weeks
Book your free consultation

Specialty billing

Billing teams that know your specialty

Coding rules, payer policies and denial patterns differ sharply between specialties. Behavioral health does not bill like orthopedics, and a generalist biller learns that the expensive way.

We assign billers familiar with the conventions of your field, and tailor claim scrubbing rules to the codes you actually use.

View all specialties
  • Family & Primary Care
  • Internal Medicine
  • Behavioral Health
  • Psychiatry
  • Cardiology
  • Orthopedics
  • Physical Therapy
  • Chiropractic
  • Dermatology
  • Gastroenterology
  • Urgent Care
  • Pediatrics
  • + more

Nationwide coverage

Billing support for practices in all 50 states

We are based in Virginia and work remotely inside your own systems, so location is never a barrier. Each state brings its own Medicaid program, payer mix and filing rules, and we work to them.

Hover or tap a state on the map.

Select a state

See how we can help practices there.

Get a Free Billing Review

Free practice audit

Which of these sounds like your practice?

If you recognise more than one, a billing review is worth an hour of your time.

Tick what applies. Your answers are sent with the form.

Claim your free practice audit

Please do not include patient health information in this form.

Pricing

Outsourced billing, without in-house overhead

One in-house biller costs a salary, benefits, software, training and cover for holidays. Outsourced billing costs a percentage of what is actually collected.

In-house billing

  • Salary and benefitsFixed cost
  • Billing software and clearinghouseFixed cost
  • Training and certificationOngoing
  • Cover for leave and turnoverYour problem
  • Paid when claims are deniedYes
Mahastar

Outsourced to us

  • Percentage of collectionsVariable
  • Setup feesNone
  • Denial appealsIncluded
  • Coverage and capacityOur problem
  • Paid when claims are deniedNo
See pricing

FAQs

Questions practices ask us

What does it cost?

Billing is charged as a percentage of what we collect for you, so our fee moves with your revenue rather than against it. The exact rate depends on your specialty, claim volume and average claim value. You get a firm quote after the initial consultation.

Do we have to change our software?

No. We work inside the practice management system, EHR and clearinghouse you already use.

Which specialties do you support?

A broad range, including primary care, behavioral health, physical therapy, orthopedics, cardiology and more. If your specialty is not listed, ask us.

How quickly can we start?

Most practices are onboarded within one to two weeks. Credentialing, if you need it, runs on the payers' timelines rather than ours.

Can you take on our aged A/R?

Yes, subject to timely filing limits. We will review what is still recoverable before committing to it.

Will you sign our business associate agreement?

Yes, and before we are given access to any protected health information. If your practice does not have a BAA of its own, tell us and we will work through one with you. Nothing starts until it is signed.

How do you handle patient data?

Under HIPAA requirements, and under the terms of the business associate agreement we sign with you. Everyone who works on your account completes HIPAA training, and access is limited to the staff assigned to it.

Where are you based?

Mahastar Medical Billing LLC is based in Virginia, United States, and works with practices nationwide.

What if we want to leave?

There is no long-term lock-in. You give notice, we work the claims already in flight, and your data goes with you.

Not sure where your revenue is leaking?

Book a free review. We will look at your recent claims, denial patterns and A/R aging, and tell you what we find — whether or not you work with us.

Book a Free Consultation +92 311 027 1554